Quick Answer
Direct answer: Give every invitation version a unique internal label and a written rule describing which guest category receives it.
How this tool works
Different invitation versions are safest when each has a unique internal label and a written rule. The objective is to make a wrong-envelope error difficult to make.
Methodology and assumptions
| Input or rule | Method used |
|---|---|
| Event | Defines which event the version represents. |
| Guest group | Defines the intended audience category. |
| Language | Flags translation or bilingual production. |
| Host wording | Flags versions needing wording verification. |
| Version count | Creates the manual production rows. |
Worked examples
Family/reception-only
Separate the full-wedding and reception-only versions.
Destination weekend
Use event-specific labels for welcome, rehearsal, wedding, and brunch.
Bilingual
Proof each language version independently and label batches clearly.
Common mistakes
- Relying on memory.
- Using the same internal label twice.
- Mixing bilingual and single-language batches.
- Changing wording after printing without updating the master.
- Storing finished versions in one unlabeled box.
Frequently asked questions
How do I make different invitations for different guests?
Create a version rule table and label every printed batch.
Can family and friends get different invitations?
Yes, when their event access or wording differs.
How do I handle bilingual invitations?
Create explicit language versions and proof each separately.
How do I prevent wrong invitations?
Use unique codes, separate batches, and a manual check.
Does this store a guest list?
No.