Enter the details you know. Optional advanced fields are kept separate so the main calculation stays easy to use.
How to use this calculator
- Enter expected transactions, average ticket size, cash share, and the reserve percentage.
- Open Advanced reconciliation to enter actual sales, payouts, and closing cash after the event.
- Use the denomination table as a proposed mix, then physically count the drawer.
How the estimate works
Use the float estimate as a starting point rather than a rule. Actual cash needs vary with average purchase size, the proportion of cash-paying customers, and how often customers pay with large notes.
The reconciliation assumes that closing cash should equal the opening float plus cash sales, minus cash refunds and cash expenses. Card receipts, tips, bank deposits, and cash transfers must be tracked separately if applicable.
Frequently asked questions
How much opening cash should an estate sale have?Use the forecast as a starting estimate, then adjust for local payment habits, expected prices, and the availability of small notes and coins.
Are card sales included in the cash reconciliation?No. Enter cash sales only. Card processors settle separately and should not be added to the physical cash drawer.
What does a negative cash variance mean?It means the physical cash count is below the calculated expected closing balance. Recount and compare recorded refunds and expenses before drawing conclusions.
Does the suggested denomination mix guarantee enough change?No. It provides a mathematically consistent starting mix. Actual change needs depend on the denominations customers hand over.
Can the float estimate replace a cash count?No. Count the opening float and closing drawer physically, and keep transaction records for auditability.