How this tool works
Plan airport pickup waves from guest count, vehicle capacity, arrival window, maximum wait, and hotel destinations. Use realistic values and treat results as planning estimates. Written vendor policies, contracts, and venue requirements take priority.
Methodology and assumptions
Vehicle count = ceiling(guests ÷ capacity). Wave count is estimated from arrival window ÷ maximum wait. Align real waves with flight arrivals, baggage, and destinations.
Worked examples
- 20 guests: group arrivals that land close together.
- 50 guests: split by landing time and hotel.
- 100 guests: plan multiple waves and verify luggage capacity.
Common mistakes
- Using an estimate as a confirmed vendor promise.
- Forgetting travel, buffers, costs, or people that affect the plan.
- Ignoring contract terms or personal requirements that differ from the assumptions.
Frequently asked questions
How do I schedule wedding guest airport pickups?
Use this tool as a planning starting point and confirm any venue, vendor, or personal requirements that apply.
How many transfer vehicles do guests need?
Use this tool as a planning starting point and confirm any venue, vendor, or personal requirements that apply.
How long should guests wait for a shuttle?
Use this tool as a planning starting point and confirm any venue, vendor, or personal requirements that apply.
How do I group arrivals by hotel?
Use this tool as a planning starting point and confirm any venue, vendor, or personal requirements that apply.
Should guests share airport transfers?
Use this tool as a planning starting point and confirm any venue, vendor, or personal requirements that apply.